We are currently looking to recruit a Receptionist / Senior Administrator for one of the country’s leading organisations based in Northampton.
This role takes responsibility for manning the front reception desk and associated office management responsibilities.
Key duties include
Receptionist duties to include;
• Meet and greet visitors, and process all visitors with valid site passes and issue temporary passes as required to enable access ensuring they sign in and out.
• Maintaining high presentation standards of the reception and client waiting area.
• Ensuring all meeting rooms are prepared, bespoke to each individual meeting i.e. confirming all catering, audio visual and technology requirements.
• Monitor and order refreshments, ensuring that any refreshment requests for meetings are provided in a timely manner.
• Order/set out/clear up any in house lunches.
• Distribute any incoming post/special deliveries.
• Ensure that all new starters are issued with the appropriate security passes.
• Ensure employee sign in sheets are updated on a weekly basis.
• Answering incoming calls and notifying the correct contact.
Senior Admin duties to include;
• Document contractor hours and allocation to projects.
• Review and scrutinise PSTN (land line) and mobile phone bills for approval or pushback.
• Manage the PO production, Invoice validation and sign-off process.
• Manage the project and contractor timesheet authorisation process and logging against IT/project costs. Create and deliver timesheet data to Finance.
• Administer the support rota.
• Process vendor and contract invoices – assigning cost by project code.
• Organising and filing documents e.g. job specs for whole team, contracts for contractors, agreements with vendors.
• Scheduling meetings – working with PA’s to confirm meeting times/locations.
The successful candidate will have an excellent telephone manner with a confident and personable approach and willingness to deal with a wide range of people. Ability to prioritise your own workload with a keen attention to detail is essential in this role. You will also have experience of using Microsoft Office and other software applications
Please note due to the high amount of applicants expected for this role we will only be contacting successful candidates
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