Our Northamptonshire based client is looking for an experienced Finance Administrator to join their already established team.
Experience of working in an Accountancy Practice would be advantageous. This role would not suit a candidate looking to start a career in accounts as there is minimum amount of career progression.
An AAT qualification would also be advantageous but not essential.
The tasks of the role are detailed below:
Finance Administration
Be responsible for petty cash and preparation of monthly summary returns;
Prepare cheques to staff/suppliers as required;
To actively engage in the credit control process and debt collection of unpaid fees.
To actively seek to minimise costs associated with the operation of the office;
Client billing/month end procedures:-
To actively process the offices monthly bills to ensure that the Firms monthly billing timetable is met;
Production of Firms month end procedures to ensure reports/statements are carried out on a timely basis.
To undertake ad-hoc assignments as requested.
Marketing Administration
Develop both internal and external communication links within the framework of the Firms marketing plan and maintain a 12 month activity schedule
Arrange local office marketing meetings on a regular basis; issue agendas and take minutes of meetings
Liaise on a regular basis with the marketing co-ordinator in the Sheffield office and attend marketing meetings as required
Build upon and maintain the in-house marketing database exploiting all opportunities with the FAME database;
From identified contacts proactively arrange appointments for company personnel;
Research specific niche market sectors on a local/regional level and carry out direct mail campaigns;
Develop flexible, easy to update high quality in-house publications;
Maintain the Firms website in conjunction with Sheffield office and update regularly;
Build a strong presence in the county through effective PR and mailing releases and arranging photography if required covering events, sponsorship, new staff etc
Co-ordinating editorial and advertising opportunities;
Investigate and co-ordinate off the peg newsletter opportunities for mailing to targets;
Organise quality seminars and in-house lunches, including invitations, AV, catering, displays, venue etc.
General Administration
Open the post and distribute to relevant partner;
Be responsible for daily banking and processing of cash receipts to fee ledgers;
Prepare all returns required by the Sheffield office;
Order stationery from Sheffield office and external sources as appropriate;
Control the filing and storage of the office;
Being aware of the requirement to answer incoming calls immediately when reception is engaged on other calls and communicating messages to relevant personnel within 15 minutes (unless urgent)
Hours will be 8.30 a.m. through to 5.15 p.m.
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